Operational KPIs
Utilization rate (revenue hours / available hours), miles per truck per week, loaded vs deadhead %, on-time delivery %.
- •Utilization >85% on tractors
- •Miles/week: 2,200–2,800 OTR average
- •Deadhead <15%
- •OTD >95%
Most fleet dashboards track 40+ metrics. The operators making money watch 12.
If everything is a KPI, nothing is. The metrics below are the ones that, when they slip, profit slips next.
Utilization rate (revenue hours / available hours), miles per truck per week, loaded vs deadhead %, on-time delivery %.
PM compliance %, breakdowns per million miles, mean time between failures (MTBF), parts cost per mile, downtime hours per unit.
CSA scores by BASIC, preventable accidents per million miles, driver HOS violations, DVIR defect rate.
Cost per mile by unit — it integrates utilization, MPG, maintenance, and depreciation into one comparable number.
Weekly at the dashboard level, monthly with maintenance and safety leadership, quarterly with finance.